Faculty Scientist

FACULTY SCIENTIST HIRE

HIRE CASE

Approval Path

The hire and recommendation cases remain within the Division. These cases do not require review and approval by the Lab Staff Committee and the Lab Director’s office.

Hire Case Documents

1. Case Cover Sheet template

Lists points of contacts, required case documents, and the responsible person completing each document. Typically, the case is organized in a single PDF by administrative support.

2. Hire Evaluation Memo template

A template for the Hiring Manager to write an assessment on the candidate’s suitability for hire. This requires approval by the Division Staff Committee Chair and Division Director.

3. Contributions to IDEA Statement Request

If required by the Division - Provide a statement that addresses the three questions listed in IDEA statement prompt


FACULTY SCIENTIST PROMOTION

PROMOTION CASE

Approval Path

The hire and recommendation cases remain within the Division. These cases do not require review and approval by the Lab Staff Committee and the Lab Director’s office.

1. Recommendation Case Cover Sheet template

Lists points of contacts, required case documents, and the responsible person completing each document. Typically, the case is organized in a single PDF by administrative support

2. Recommendation Evaluation Memo template

A template for the Hiring Manager to write an assessment on the candidate’s suitability for hire. This requires approval by the Division Staff Committee Chair and Division Director

3. Contributions to IDEA Statement Request

If required by the Division - Provide a statement that addresses the three questions listed in IDEA statement prompt

FACULTY SR. SCIENTIST HIRE

HIRE CASE

Upon approval by the Associate Lab Director, the Sr./HR Division Partner or Recruiter will ensure the case is composed of the proper documents, organized into a single PDF, and bookmarked as described on the cover sheet. The Sr./HR Division Partner will then submit the case to the Career Pathways Office via Email pathways@lbl.gov.

The LSC Case Facilitator will qualify the case, coordinate the review by the Lab Director’s office, and communicate final decision to the Sr./ HR Division Partner or Recruiter. The Sr./HR Division Partner or Recruiter will then inform the appropriate Division staff about the final decision.

Hire Case Documents

1. Hire Case Cover Sheet template

Lists points of contacts, required case documents, and the responsible person completing each document. Typically, the case is organized in a single PDF by administrative support

2. Hire Evaluation Memo template

A template for the Hiring Manager to write an assessment on the candidate’s suitability for hire. This requires approval by the Division Staff Committee Chair, Division Director, Associate Lab Director, and Deputy Lab Director.

3. Contributions to IDEA Statement Request

If required by the Division - Provide a statement that addresses the three questions listed in IDEA statement prompt


RECOMMENDATION CASE

Approval & Review Path

The recommendation case requires approval by the Division Staff Committee Chair, Division Director, and Associate Lab Director. The case is then presented to the Lab Staff Committee by a designee. The Lab Staff Committee will vote on the case for the Deputy Lab Director and Lab Director to consider as part of their approval.

Case Submission

Upon approval by the Associate Lab Director, the Sr./HR Division Partner or Recruiter will ensure the case is composed of the proper documents, organized into a single PDF, and bookmarked as described on the cover sheet. The Sr./HR Division Partner will then submit the case to the Career Pathways Office via Email pathways@lbl.gov.

The LSC Case Facilitator will qualify the case, coordinate the review by the Lab Director’s office, and communicate final decision to the Sr./ HR Division Partner or Recruiter. The Sr./HR Division Partner or Recruiter will then inform the appropriate Division staff about the final decision.

1. Recommendation Case Cover Sheet template

Lists points of contacts, required case documents, and the responsible person completing each document. Typically, the case is organized in a single PDF by administrative support.

2. Recommendation of Appointment Memo template

A template that the Division Director completes to formally submit the candidate’s promotion to the Associate Lab Director, Deputy Lab Director, and Lab Director.

3. Contributions to IDEA Statement Request

If required by the Division - Provide a statement that addresses the three questions listed in IDEA statement prompt



FACULTY SR. SCIENTIST RECOMMENDATION

RECOMMENDATION CASE

Case Submission

Upon approval by the Associate Lab Director, the Sr./HR Division Partner or Recruiter will ensure the case is composed of the proper documents, organized into a single PDF, and bookmarked as described on the cover sheet. The Sr./HR Division Partner will then submit the case to the Career Pathways Office via Email pathways@lbl.gov.

The LSC Case Facilitator will qualify the case, coordinate the review by the Lab Director’s office, and communicate final decision to the Sr./ HR Division Partner or Recruiter. The Sr./HR Division Partner or Recruiter will then inform the appropriate Division staff about the final decision.

1. Recommendation Case Cover Sheet template

Lists points of contacts, required case documents, and the responsible person completing each document. Typically, the case is organized in a single PDF by administrative support.

2. Recommendation of Appointment Memo template

A template that the Division Director completes to formally submit the candidate’s promotion to the Associate Lab Director, Deputy Lab Director, and Lab Director.

3. Contributions to IDEA Statement Request

If required by the Division - Provide a statement that addresses the three questions listed in IDEA statement prompt



FACULTY SR. SCIENTIST JOINT ONLY - HIRE CASE

Joint Faculty

Before proceeding with a joint-faculty case, contact Pat Montano (pmontano@lbl.gov) to initiate proper steps and approvals. Joint Faculty Appointments are described in the Requirements and Policies Manual as: With the written approval of the Laboratory Director, an individual may be given a joint (50/50) appointment (hereafter, "Joint Appointment") as a Faculty Scientist/Engineer or Faculty Senior Scientist/Engineer, provided that the appointment will be funded by the campus at 0.50 full-time equivalent (FTE) and by the Laboratory at 0.50 FTE.

Salary Setting

Include the Compensation Analyst as part of the salary review/setting process.

Approval & Review Path

The hire case requires approval by the Division Staff Committee Chair, Division Director, and Associate Lab Director. The case is then presented to the Lab Staff Committee by the Search Committee Chair (or designee). The Lab Staff Committee will vote on the case for the Deputy Lab Director and Lab Director to consider as part of their approval.

Case Submission

Upon approval by the Associate Lab Director, the delegated administrative support will ensure the case is composed of the proper documents, organized into a single PDF, and bookmarked as described on the cover sheet. The delegated administrative support will then submit the case to the Career Pathways office via the Sr. Scientist case submission form.

The Career Pathways office, as the LSC Case Facilitator, will qualify the case and schedule the Lab Staff Committee meeting, where the case will be presented. Following the presentation to the LSC, the Career Pathways office will forward the LSC recommendation along with the case materials to both the Deputy Lab Director for Research and Lab Director for review. The LSC Case Facilitator will then communicate final decision to the Associate Lab Director, Division Director, Ad Hoc Committee members, Lab Staff Committee Division’s Representative, and Sr./HR Division Partner.


Hire Case Guidance

S&E Hire Case Process Guidance

Step by step instructions on the preparation and review of the hire case

Hire Case Documents

1. Case Cover Sheet template

Lists points of contacts, required case documents, and the responsible person completing each document. Typically, the case is organized in a single PDF by administrative support

2. Statement of Referees' Affiliations template

A template for the responsible manager to provide information regarding the letter writers and their affiliation with the candidate. This template includes the reference criteria

3. Contributions to IDEA Statement

Prompt for the candidate to construct the 'Contributions to IDEA Statement'

4. Letter of Solicitation Reference letter template

A letter for the Division Director (or designee) to solicit for references. It includes the hire evaluation criteria

5. Hire Evaluation Memo template

A template for the Search Committee Chair to write an assessment on the candidate’s suitability for hire. This requires approval by the Division Staff Committee Chair, Division Director, Associate Lab Director, and Deputy Lab Director.

6. Position Description Template

Supervisors should work with their Division HR Partners to create position descriptions.

7. Presentation Guidelines

Guidelines for the Search Committee to follow when preparing slides to present to the Lab Staff Committee

For Non-Recruited Hires - Follow the promotion process using the hire case templates. An Ad Hoc Committee must be appointed.